Election Operations
From Kickoff to Certified Results — We Handle Everything
Votem's full-service model means your staff isn't running the election. We are.
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Nomination Management (Pre-Election)
Before a ballot opens, every compliant election starts with a defensible nomination process.
✓15-day advance nomination notice — auto-generated and archived
✓Eligibility verification against your member roster
✓Digital nomination portal (online, phone, or mail)
✓Nominating committee review dashboard with full audit log
✓Certified candidate list handed directly to ballot engine
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Kickoff Call & Scoping
We review your bylaws, regulatory requirements, voter list, and timeline.
✓Review of governing documents and bylaws
✓Regulatory framework identification (LMRDA, NCUA, ERISA)
✓Voter eligibility rules and list format requirements
✓Timeline and channel selection
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Ballot Configuration & Testing
Your ballot is built, tested, and reviewed before any voter sees it.
✓Ballot template built to your specifications
✓Multi-language setup if required
✓Accessibility review (WCAG 2.1 AA)
✓Client approval and test vote round
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Voter Notification
Members receive personalized voting credentials via email, SMS, or postal mail.
✓Personalized PIN/credential generation
✓Email and SMS notification delivery
✓Mail packet printing and mailing (if applicable)
✓Reminder cadence management
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Election Runs
Members vote on their preferred channel. Our team monitors participation in real time.
✓24/7 voter support hotline
✓Real-time participation dashboard
✓AI fraud monitoring and anomaly alerts
✓Provisional ballot management
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Tally & Certification
Votes are tallied using your specified rules and certified results delivered.
✓Automated tally with configurable rules
✓Certified results report
✓Board-defensible election file
✓Chain-of-custody documentation
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Post-Election Support
We provide ongoing support for any challenges, DOL inquiries, or regulatory reviews.
✓DOL inquiry response support
✓Audit file delivery on request
✓$50K compliance guarantee coverage
✓Re-run support if required